How to: Change Sharp multifunctional printer (MFP) Scan file name

1 Find the IP address for the printer for login to web management page

2 Navigate to “System Settings – Image Send Settings” (Login as Administrator as requested)

Sharp, System Settings
Sharp, System Settings

3 Navigate to “Scan Settings – Administration Settings”

Scan Settings
Scan Settings

4 Change the File Naming as you wish, Check to include that part in the file name, un-check to exclude, we can modify the “Text” field as we wish and include in the file name, only only include “Text” part in the file name

Change File name for scanning
Change File name for scanning

How to redirect printer, Transfer printer queue to another printer

If you have a long print queue, but the current default printer is not working, use this trick to redirect the current and future print queue to another working printer.

1 Use key combination Win + R to open run window

2 Enter control printers, press enter

3 Devices and Printers window will show up

4 Right click on the dead printer -> Printer properties -> Ports -> Select another printer which works -> Click on OK button

From now on, the old print queue and future print queue will be processed form the selected new printer, if in a domain setup, it can save you from changing all default printers for all affected users by doing this from the server side.

How to: Use VNC to remote control printers or multifunction machine

http://files.sharpusa.com/Downloads/ForBusiness/DocumentSystems/MFPsPrinters/Manuals/MX2640_3140_3640/contents/01-040.htm (Not Working anymore)

https://www.realvnc.com/en/connect/download/vnc/

Some multifunction machine or printers allow remote control of operation panel.

To have this ability you need to change some settings to enable this function.


For example: Sharp MX-4070N.

1 Login to configuration page.

2 Navigate to: System Settings > Common Settings > Operation Settings > Condition Settings > Remote Operation Settings

3 Change “Operational Authority:” to “Allowed”

4 Download VNC from official website: https://www.realvnc.com/en/connect/download/vnc/

5 Launch the VNC application

6 Enter IP address into top address bar e.g. 10.0.0.2

7 Press Enter to connect (You might need to permit access physically at multifunction machine operation panel)

Now you should be able to see identical screen from operation panel and able to operate from VNC

Printer printout cut off / incomplete issue

Sometimes printout can have cutoff issue, which seems like hardware problem, usually vertical or horizontally cutting off.

Make sure the size settings is right from software e.g. Word, printer driver etc.

Make sure paper is placed properly.

Make sure you are using the latest driver for the printer.

If the problem still persists, try to uninstall the driver and reinstall, but using PostScript (or PS) instead of PCL driver if the printer supports it (Some printers only support PCL). It might fix the cutting off issue.

Note: It is always an good idea to download driver and software from official website.

If the issue is still not fixed, the hardware may have some problems.