This guide if for recalling sent email (Which already end up in receiver’s inbox), if you are after a safety precaution which adds some delay before actually send the email even if you have hit “Send” button, read this guide: How to: Add/Set delay before/when sending out email in Microsoft Outlook (Regret time, Retrieve Sent email, Recall email)
1 Launch Microsoft Outlook program
2 Open “Sent Items” folder
3 Double click on the sent email in the folder which we want to recall
4 Click on “File” from menu bar
5 Click on “Resend or Recall” button
6 Click on the action which we want to take, “Recall This Message…” in this case
7 Then, we will see this dialogue, make sure you understand the options and make necessary adjustments, then click on “OK” button.
Note: Recall is not always guaranteed to be working correctly. Usually it works better on emails sent within same organization. Sometimes the recall function can be completely useless when dealing with external users/receivers.
If you want to know other possible precautions, try: How to: Add/Set delay before/when sending out email in Microsoft Outlook (Regret time, Retrieve Sent email, Recall email
Last but not least (Tips):
- We should always attach attachments before sending email
- Always proofreading before hitting the “Send” button
- Double check the receiver’s email address before hitting the send button
- Better to not write/send the email while you are in a bad mood (So that you won’t regret)