How to: Find out “lost/missing” document/file from Microsoft Office 365 (Document/File saved to wrong place in SharePoint/OneDrive)

Warning: This simple guide is for people who actually saved file or document to wrong place without paying attention and want to find out the file.

Sometimes, when we saving files to SharePoint, especially when the path is very long, we can save to wrong spot without knowing, until we want to use the file again.

Here are some easy ways to find the “lost” file or documents.

Method 1 – Open from Word/Excel/PowerPoint

1 Launch the corresponding software/program if we were editing the file/document in Word, Excel or PowerPoint.

2 Looking at the “Recent” section in the Office program.

3 Once identified the wanted document, underneath the file name, usually it’s the path of the file in SharePoint

Method 2 – Search for file/document

If you still remember the partial file name

1 Sign into office.com

2 In the top search box, search for the file

3 The file might appear in search results

4 Click on the folder/path of that file, not the file name

5 Now the folder contains the file/document will be in front of you


How to: Fix Microsoft Teams – Shifts only showing some/partial members, Teams Shifts not showing everyone

The Issue

As we can see, the Shifts in Microsoft Teams is only showing two members, in fact we should be able to see more than two team members.

Microsoft Teams - Shifts
Microsoft Teams – Shifts

The Fix

We can try following fix.

1 Make sure we have opened correct team by click on the menu button at the top left corner

Microsoft Teams- Shifts - Menu
Microsoft Teams- Shifts – Menu

2 Select the correct team

Microsoft Teams- Shifts - Menu - Select team
Microsoft Teams- Shifts – Menu – Select team

3 Now, we need to change “View Options”, Click on “View Options”

Microsoft Teams- Shifts - Change View Options
Microsoft Teams- Shifts – Change View Options

4 Make sure “Groups” is unchecked, now we should be able to see all members

Microsoft Teams- Shifts - Showing all team members
Microsoft Teams- Shifts – Showing all team members

How to: Hide spelling error/wavy red/blue lines in Microsoft Word How to: Disable spelling/grammar check in MS Word

When we have spelling error or grammar errors in our document, Word will underline them with wavy red or blue lines. Sometimes we don’t want to see those lines.

The symptom:

e.g. in a Lorem ipsum document

Lorem ipsum document with wavy red lines and blue lines
Lorem ipsum document with wavy red lines and blue lines

The Fix

1 Click on the “File” on menu bar

Click on "File"
Click on “File”

2 Click on “Options”

Click on "Options"
Click on “Options”

3 Click on “Proofing” – Scroll to bottom – Check “Hide spelling errors in this document only’ – Check “Hide grammar errors in this document only” – Click on “OK” button

Click on "Proofing - Scroll to bottom - Check both Hide spelling errors and Hide grammar errors options - OK"
Click on “Proofing – Scroll to bottom – Check both Hide spelling errors and Hide grammar errors options – OK”

4 Now there is no spelling and grammar check for this document hence there is no red and blues lines in the document

Document without spelling and grammar check, no red and blue lines
Document without spelling and grammar check, no red and blue lines

5 If you want to keep the settings, so that next time when you open the document there will be no lines as well then Save the file by click on “Save” button, if you want to see those lines again next time for this document, then Click on “Don’t Save”

Save, or Don't Save
Save, or Don’t Save

How to: Compare two Microsoft Word documents easily and quickly rather than read word by word manually

1 Launch the Microsoft Word

2 Navigate to “Review -> Compare” click on “Compare”

Microsoft Word - Review - Compare - Compare
Microsoft Word – Review – Compare – Compare

3 Click on the folder icons to load correct Word documents, then click on “OK” button

Compare Documents - Select files
Compare Documents – Select files

4 By default, it uses “Simple Markup”, this is not very clear for finding differences, we can change it to “All Markup” to make it easier for us

Simple Markup
Simple Markup
Change to All Markup
Change to All Markup

5 Now we can see the difference easily

Compare results
Compare results

How to: Migrate/Move from Microsoft StaffHub to Microsoft Teams Shifts with PowerShell

1 Migration

1.1 Launch Microsoft PowerShell in Admin mode (Make sure you have Microsoft Office 365 Admin global admin account)

1.2 Chances are you might need to run following command first, if you are not sure, just run it, won’t hurt

Set-ExecutionPolicy Unrestricted

1.3 Try to install MicrosoftTeams PowerShell Module with following commands

Install-Module MicrosoftTeams
 
Import-Module MicrosoftTeams

If the above command failed, continue to try following

Install-Module -Name PowerShellGet -Force
 
Install-Module -Name MicrosoftStaffHub -RequiredVersion 1.0.5-alpha- AllowPrelease

1.4 Close the PowerShell window then relaunch PowerShell in admin mode again

1.5 If you are using basic authentication, execute following command to login

$crd = Get-Credential
 
Connect-MicrosoftTeams -Credential $crd
 
Connect-StaffHub -Credential $crd

1.6 If you are using two factor authentication or Multi-factor authentication (MFA) use following command to login instead

Connect-MicrosoftTeams -AccountId [email protected]
Connect-MicrosoftTeams - AccountId username@contoso.com
Connect-MicrosoftTeams – AccountId [email protected]

1.7 Connect to StaffHub in PowerShell and login (Compatiable with MFA)

Connect-StaffHub
Connect-StaffHub
Connect-StaffHub

1.8 Get StaffHub teams information with following command

Then Note down the Team “Id” “TEAM_xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx” which you want to migrate to Microsoft Teams Shifts

Get-StaffHubTeamsForTenant
Get-StaffHubTeamsForTenant
Get-StaffHubTeamsForTenant

1.9 Move StaffHub team to Microsoft Teams

(Remember to note down the JobId from following the command result)

Move-StaffHubTeam -TeamId "TEAM_xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx"
Move the team to Microsoft Teams (The team ID TEAM_...  is the one we have noted down in step 7)
Move the team to Microsoft Teams (The team ID TEAM_… is the one we have noted down in step 7)

Check the Migration status

Once done with the Migration steps, we can check the migration job status

2.1 Use following command to check the migration job status

(Use the Job ID that we have recorded from step 1.9)

Get-TeamMigrationJobStatus -JobId "JOB_xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx"
Team Migration Job Status
Team Migration Job Status

2.2 Check if the StaffHub Teams is managed by Teams

Get-StaffHubTeamsForTenant
Get-StaffHubTeamsForTenant
Get-StaffHubTeamsForTenant

Now we have successfully migrated from Microsoft StaffHub to Microsoft Teams Shifts

Resource

Move your Microsoft StaffHub teams to Shifts in Microsoft Teams


How to Fix: OneDrive Error … is unavailable, if the location is on….

The Error

When opening the File Explorer/This PC, following error pops up:

“C:\Users\%username%\Folder Name is unavailable. If the location is on this PC, make sure the device or drive is connected or the disc is inserted, and then try again. If the location is on a network, make sure you’re connected to the network or Internet, and the try again. If the location still can’t be found, it might have been moved or deleted.”

Usually this occurs after the reported folder has being deleted or moved.

The Fix

1 Exit OneDrive

2 Create the missing folder, e.g. if the missing folder mentioned in the error is “C\Users\Jack\Desktop”

Then create corresponding folders “C\Users\Jack\Desktop”

3 Start the OneDrive or OneDrive for business again, the error should be gone now


How to Fix: Microsoft Word Error, can’t save to OneDrive, can’t save…

The Error

Word saving files to onedrive

Sorry we couldn’t find https://……… is it possible it was moved, renamed or deleted?
The file you are merging into is currently in use, Please try again later.

The Fix

We need to repair the Office.

Method 1

1 Use start menu to search “Control” then open control panel or Use Win + R key combination to open “Run window”

Microsoft Windows - Run window
Microsoft Windows – Run window

Then type “appwiz.cpl” then hit Enter key to bring up the “Programs and Features” window

2 Find office, click on “Change -> Repair”

Method 2

If you are using office 365, you can just download the office installation file from Microsoft, then repair install.

Possible Errors during installation/rearing

If the following error appears

Installing office
Something went wrong
Error Code: 30010-4

Close all windows related to the office and office rearing properly.

Restart the Windows Operating System.

Then try to install office again.

When the rearing or installation is done, there should be on problem to save to OneDrive, OneDrive for business, or save to local hard drive.