How to fix: Microsoft SharePoint can’t share folders or files to external users (also Anyone with the link option is disabled)

Table of contents

  1. The Issue 1 – Your organization’s profile don’t allow you to share…
  2. Fix 1
  3. The Error 2 – “Anyone with the link” options is disabled/greyed out
  4. Fix 2

The Issue 1

When we trying to share a folder or file we get following error

"Your organization's profile don't allow you to share with these users. Go to External Sharing in the Office 365 admin center to enable it."
Send Link - Error: Your organization's profile don't allow you to share with these users. Go to External Sharing in the Office 365 admin center to enable it.
Send Link – Error: Your organization’s profile don’t allow you to share with these users. Go to External Sharing in the Office 365 admin center to enable it.

Also the “People in <site name> with the link” option is also disabled/blocked

The Fix 1

1 Make sure in the “SharePoint admin center” the settings is set to “Anyone” just in case (It should also work if set to “New and existing guests”) (http://companyname-admin.sharepoint.com or via admin center -> SharePoint)

admin center -> SharePoint
admin center -> SharePoint
SharePoint admin center -> Policies - Sharing
SharePoint admin center -> Policies – Sharing
SharePoint admin center -> Policies - Sharing
SharePoint admin center -> Policies – Sharing

2 Make sure “External Sharing” settings are correct as well (Click on “Limit external sharing to specific security groups” link from last screenshot) (https://companyname-admin.sharepoint.com/_layouts/15/online/ExternalSharing.aspx)

External Sharing
External Sharing

3 Make sure “Limited-access user permission lockdown mode” is “Deactivated” in “Site Collection Features” here is the steps

3.1 Open the site which is having the issue (https://companyname.sharepoint.com/sites/sitename)

3.2 Click on “Site contents” link

c
SharePoint

3.3 Click on “Site settings” from top right corner (https://company.sharepoint.com/sites/Sitename/_layouts/15/settings.aspx)

SharePoint - Site settings
SharePoint – Site settings

3.4 Click on “Site collections features” (https://companyname.sharepoint.com/sites/siteName/_layouts/15/ManageFeatures.aspx?Scope=Site)

SharePoint -> Site collection features
SharePoint -> Site collection features

3.5 Deactivate “Limited-access user permission lockdown mode”

SharePoint -> Site Collection Features
SharePoint -> Site Collection Features

4 Now we can share folder or file to external users without the error message

The Error 2 – “Anyone with the link” options is disabled/greyed out

"Anyone with the link"
 
"Your organization is preventing you from selecting this option."
SharePoint -> Anyone -> error
SharePoint -> Anyone -> error

The Fix 2

1 Open SharePoint admin center (https://companyname-admin.sharepoint.com/) Navigate to “Sites -> Active sites”

SharePoint admin center -> Sites -> Active sites
SharePoint admin center -> Sites -> Active sites

2 Click on the site which can’t use “Anyone with the link” option, then click on “Sharing”

SharePoint admin center - Active sites
SharePoint admin center – Active sites

3 Make sure “Anyone” is selected and click on “Save” button

SharePoint admin center - Active site - site - Sharing
SharePoint admin center – Active site – site – Sharing

4 Now “Anyone with the link” option is available

SharePoint admin center - Share file/folder - Anyone with the link
SharePoint admin center – Share file/folder – Anyone with the link

Change SharePoint Library permission settings

Keywords: Microsoft SharePoint, Office 365, Library permission

1 Open one of your own SharePoint site

Microsoft SharePoint - Site
Microsoft SharePoint – Site

2 Click on “Site contents”

Microsoft SharePoint - Site
Microsoft SharePoint – Site

3 Click on “Site settings”

Microsoft SharePoint - Site - Site settings
Microsoft SharePoint – Site – Site settings

4 Click on “Site libraries and lists”

Microsoft SharePoint - Site - Site settings
Microsoft SharePoint – Site – Site settings

5 Click on the Library you want to change permission

Microsoft SharePoint - Site - Site settings - Customize "name of Library"
Microsoft SharePoint – Site – Site settings – Customize “name of Library”

6 Click on “Permissions for this document library”

Microsoft SharePoint - Site - Site settings - Customize "name of Library" - Settings - Permissions for this document library
Microsoft SharePoint – Site – Site settings – Customize “name of Library” – Settings – Permissions for this document library

7 Click on “Stop Inheriting Permissions” button at top left corner

Microsoft SharePoint - Site - Site settings - Customize "name of Library" - Settings -  Permissions for this document library
Microsoft SharePoint – Site – Site settings – Customize “name of Library” – Settings – Permissions for this document library

8 Now you can click on “Grant Permissions” to add people or groups then set right permission and delete or edit uer permission

Microsoft SharePoint - Site - Site settings - Customize "name of Library" - Settings -  Permissions for this document library - Permissions
Microsoft SharePoint – Site – Site settings – Customize “name of Library” – Settings – Permissions for this document library – Permissions

How to Change date format in Office 365 Sharepoint

Keywords: Office 365, Sharepoint, Date format, Microsoft Office 365, Microsoft Sharepoint

Change the date format in following screenshot

Sharepoint - Date Column
Sharepoint – Date Column

To change the date format:

1 Open the site and Click on “Site contents”

Sharepoint - Site - Site contents
Sharepoint – Site – Site contents

2 Click on “Site settings” at the top right corner

Sharepoint - Site - Site settings
Sharepoint – Site – Site settings

3 Find “Site Administration”, Click on “Reginal settings”

Sharepoint - Site - Site settings
Sharepoint – Site – Site settings

4 Change the Time Zone and Locale if you wish.

Sharepoint - Site - Site settings - Reginal Settings
Sharepoint – Site – Site settings – Reginal Settings

5 Click on “OK” button at the bottom

6 Now open the site again, the date format should be right for your region.

How to: Check storage quota in SharePoint Online

Usually you have to be the site owner or a site collection administrator to be able to check storage quota in SharePoint Online

1 Open your site, click Gear icon, then click on Site contents

Office 365 SharePoint > Settings
Office 365 SharePoint > Settings

2 Click on Site settings from new page

Office 365 SharePoint > Site Settings
Office 365 SharePoint > Site Settings

3 Click on Storage Metrics from Site Collection Administration section

Office 365 SharePoint > Site Settings
Office 365 SharePoint > Site Settings

Keywords: SharePoint, SharePoint storage, SharePoint Free Storage, SharePoint site storage, View SharePoint Storage Size